We accept applications from formally constituted groups serving one or more Bay of Plenty Communities.
The following entity types are formally constituted groups:
We do not accept applications from individuals or informal groups (with the exception being our Dillon Tertiary Scholarship)
The work the group does needs to align with at least one of our nine Outcomes.
Groups will need to provide a budget, verification of their bank account and last years financials to be eligible to apply (groups under one year old do not have to provide financials)
We support operating costs and/or project costs
Operating cost grants are available to support the operating and administration costs of generally health, social and community development organisations. This may include operating costs for programmes for these types of organisations, and can include salaries or a salary component, plus general overheads of rent, power, phone and administration costs.
Project cost grants are available to assist with funding of one off community projects, events, assets or programmes, within the ability of our funds.
For both operating and project costs, we will not usually support applications in excess of 50% of the total cost. Applicant organisations are encouraged to have the balance in hand (or at least applications filed with other funders) before applying.
We will not accept:
We will not usually consider:
All applicants who do not align with BayTrust’s Outcomes and their priorities will be advised to first contact BayTrust staff prior to submitting a grant request.
Applications up to $15,000 will be considered on a monthly basis.
Applications over $15,001 and less than $100,000 will be considered at quarterly grants rounds.
Strategic Fund applications for grants over $100,000 will be considered on an annual basis only. Annual dates for the Strategic Funding round will be advertised.
Upon submitting an application, applicants will be advised of when a decision will likely be made.
The financial position of groups applying for support must be considered, and a judgement will be made as to the level of cash reserves* (generally the equivalent of six months operating costs) needed to adequately protect the group. Those groups with cash reserves over this level will be given lower priority for funding.
*Cash Reserves are defined as the group’s current assets minus current liabilities plus any non-current term deposits/savings as provided in the group’s latest set of financial statements.
The community impact of groups applying for support will be considered with those groups with limited community impact (for example they only benefit a few people in the community) being given lower priority for funding.
Due to the risk any grant may not be used to provide services in the future, but used to cover past losses, the Trust is generally reluctant to provide funding to groups who are insolvent. Groups applying to the Trust who are in an insolvent position, will need to demonstrate how they are going to remedy this situation without the use of BayTrust grants.
From 1 April 2015 registered charities will be required to comply with the accounting standards set by the External Reporting Board (XRB) – the Not-for-Profit Public-Benefit-Entities (NFP PBE) Standards. Groups submitting their application to the Trust are expected to submit Financial Statements that comply with the standards applicable to their tier under this legislation.
Audit or Review of Financial Accounts
While BayTrust does not require a group to audit or review their Financial Statements for our purposes, we do require that you comply with both your deed and the Charities Act 2005. This Act was changed for effect from 1 April 2015, and states the requirements for audit or review for medium to large charities.
Previously declined applications may be reconsidered if additional factors, not part of the original consideration by the Trust, come to light.
Re Apply Period
The 12 months between funding rounds that must lapse before a subsequent application is reviewed by the Trust.
Accountability of Grants
Organisations which receive grants are asked to certify within six months, (12 months for operational and administration funding) that the funds have been spent for the purposes specified in the approval.
Copies of invoices for individual items over $5,000 are required ($10,000 for Strategic Fund grants), and internal accounting reports for the spending of operational and administration costs, with annual accounts supplied after completion.