Funding Framework

Rationale: A simple, fast and robust monthly application process where applicants are required to align with at least one of BayTrust’s Priority Areas, with a moderate level of evaluation, accountability, and reporting requirements. Applications for this funding round need to be submitted at least three months before you need the funds.

1. For applications up to $50,000;
2. MYF commitments and a medium level of non-funding support is considered;
3. Evaluative practices are encouraged, especially if the group is a MYF recipient;

Rationale: Quarterly Strategic Funding is where BayTrust will be looking to make a meaningful and measurable difference in the BOP through funding Strategic projects utilising a collaborative Partnership Approach. Applications between $50,000 and $250,000 will be considered (more for BOP wide initiatives). Greater weight will be given to projects that deliver in multiple Priorities Areas with a high level of evaluation, accountability, and reporting requirements. Please get in touch for consultation at least three to six months before you need the funds.

1. The process will begin with a staff discussion with the group to assess if the activity seeking funding meets the intent and requirements of the round, and the group’s readiness and capability to work through the process;
2. This may be followed by an expression of interest which will be reviewed by the BayTrust Board. If endorsed by the BayTrust Board, groups will be supported through the development of their business proposal by staff and additional resources as required utilising a partnership approach;
3. Matched funds are desirable, but there is the ability to fund over 50% of the activity seeking funding;
4. Groups that have applied for or received funding within the past 12 months from BayTrust are generally able to apply if the application is for a different project;
5. Preference will be given to those groups willing to work in a partnership manner with BayTrust and a collaborative manner with other parties to achieve outcomes in a strategic manner;
6. The BayTrust Board will agree on an annual basis whether to concentrate the funding on achieving a particular Priority area, enabling staff to specifically seek to partner with groups delivering this Priority area.

Organisation Details

This is where you provide information about your organisation including your: official organisation name, IRD number, names of people involved, volunteer and staff numbers, contact details, bank account details, legal details, geographic information etc.

Project Details

You tell us about your programme or project and demonstrate alignment with our priorities. The questions you will be asked are below:

Project/programme title

What will the grant be used for? - Operational costs/events/capital purchases/projects.

What will this grant enable? - Give a brief description of the project, programme or activities you are seeking funding for. Ensure you give enough information so that we can gain an understanding of your organisation and activities.

Anticipated start and end dates

Why is this project, programme or activity needed? What supporting evidence is this based on? – describe the context in which you operate; to help us understand why you need to undertake this activity/project.

Which one of our funding priorities best aligns with the outcomes you are trying to achieve?

How do you evaluate your effectiveness? How do you know that what you are doing is achieving the outcomes, and the changes that you are aiming for?

Project/Programme Beneficiaries

Advise how many people will benefit from the project or programme, and let us know who and how old they are.

Costs and Funding

Include the total cost of the programme/project, how much you are applying to BayTrust for and how you are going to fund the balance. You also need to attach a comprehensive budget.

If your activity, services, or project is not fully funded, please indicate how will you cover the shortfall? If you are unable to raise the full amount required, what will this mean for your activity, services, or project? How do you plan to be funded in the long-term?

This is also where you provide information about your last year's Financial Accounts/Statements.

Attachments

For an application to be processed at a minimum you must include:

Pre-printed bank deposit slip;

Most recent year annual financial accounts. If these are over six months old, we will require further documentation showing your current financial situation;

A complete budget showing all income and expenses related to your programme or project;

You can also attach feasibility studies, evaluation reports and supporting letters;

You can include a link through to a website that shows media for Trustees to view;

It is important to note that Trustees do not generally see attachments. If anything is critical to the application, you should include it as an answer in the project details section.

We have a specific funding allocation of up to $500k per year to support new and innovative projects across the BOP. For a project to be innovative we expect to contain the following elements:

• Novel: Innovation involves creating something that is new or unique. This might be a new product, service, process, or business model that has not been seen before.
• Creativity: Innovation requires creative thinking and problem-solving skills. This might involve generating new ideas, rethinking existing concepts, or combining existing ideas in a new and innovative way.
• Value: Innovation must provide value to the community or environment. This might involve addressing a specific need or problem, improving efficiency, reducing costs, or creating new opportunities.
• Impact: Innovation should have a significant impact on the person, the organisation, or the society as a whole. This might involve creating new jobs, improving health outcomes, or addressing social or environmental challenges.
• Scalability: Innovation should have the potential to be scaled up or replicated in other contexts or markets. This might involve adapting the innovation to meet the needs of different users or markets or partnering with other organisations to bring the innovation to a wider audience.

Please note the innovation allocation cannot be used to:

• fund existing projects or services that we already fund.