BayTrust’s grants budget is allocated into four areas as per the below. Allocations to each area and the annual budget is decided by the BayTrust Board on an annual basis, noting that a degree of flexibility will be maintained between the budgets of each area throughout the year.
All applications are submitted online. If you are unable to apply online, please contact the office, and we will provide assistance. Once your application has been submitted online, you will receive an acknowledgement confirming that we have recieved it.
Grant applications up to $20,000 are reviewed monthly by committee, and groups are advised to apply three months before they require the funds.
Grant applications for $20,001 and over are reviewed quarterly by the full board and groups are encouraged to apply at least three to six months in advance of when they require the funds to ensure that their application will be reviewed in time.
Applications for the Strategic Partnership Funding, are run through a staged EOI, short list, business case and presentation.
This assessment tool is another input to help us prioritise funding and look at the relative impact of the application. It is not designed as a rubric to determine the amount of funding or percentage of funding to recommended, but rather as a robust tool to assist in and provide consistency across decision making.
Each application is given an “impact score” out of 5 against the below, apart from the Bold Meaningful Change score which is doubled weighted and scored of out 10.
Rationale: A simple and fast application process where applicants are required to align with at least one of BayTrust’s Priority Areas, however due to the value of the grant, a lower level of evaluation, accountability and reporting requirements will be required from applicants. Applications for this funding round need to be submitted at least three months before you need the funds.
Rationale: A robust application process where applicants are required to have a strong alignment to our Priorities, and where demonstration of aligning to a number of Priorities will increase the likelihood of BayTrust’s investment, with a moderate level of evaluation, accountability and reporting requirements. Please apply for funding at least three to six months before you need the funds.
Strategic Partnership Funding is where BayTrust will be looking to make a meaningful and measurable difference in the BOP through funding Strategic projects utilising a collaborative partnership approach. Applications between $100,000 and $500,000 will be considered (more for BOP wide initiatives). Greater weight will be given to projects that deliver to multiple Priorities and with a high level of evaluation, accountability and reporting requirements.
This is where you provide information about your organisation including your: official organisation name, IRD Number, names of people involved, volunteer and staff numbers, contact details, bank account details, legal details, geographic information etc.
You to tell us about your programme or project and demonstrate alignment with our Priorities. The questions you will be asked are below:
What will the grant be used for? - Operational costs/events/capital purchases/projects
What will this grant enable?- Give a brief description of the project, programme or activities you are seeking funding for. Ensure you give enough information that we can gain an understanding of your organisation and activities.
Anticipated start and end dates
Why is this project, programme or activity needed? What supporting evidence is this based on?– describe the context in which you operate, to help us understand why you need to undertake this activity/project.
Which one of our Funding Priorities best aligns with the outcomes you are trying to achieve?
How do you evaluate your effectiveness? How do you know that what you are doing is achieving the outcomes, and the changes that you are aiming for?
Advise how many people will benefit from the project or programme, and let us know who and how old they are.
Include the total cost of the programme/project, how much you are applying to BayTrust for and how you are going to fund the balance. You also need to attach a comprehensive budget.
If your activity, services or project are not fully funded, please indicate how will you cover the shortfall? If you are unable to raise the full amount required, what will this mean for your activity, services or project? How do you plan to be funded in the long-term?
This is also where you provide information about your last year's Financial Accounts/Statements.
For an application to be processed at a minimum you must include:
Pre-printed Bank Deposit Slip;
Most recent year Annual Financial Accounts. If these are over six months old, we will require further documentation showing your current financial situation;
A complete budget showing all income and expenses related to your programme or project;
You can also attach: feasibility studies, evaluation reports and supporting letters
You can include a link through to a website that shows media for Trustees to view
It is important to note that Trustees do not generally see attachments. If anything is critical to the application, you should include it as an answer in the project details section.
We have a specific funding allocation of up to $500k per year to support new and innovative projects across the BOP. For a project to be innovative we expect to contain the following elements:
Please note the fund can’t be used to: